Return of Title IV funds
Withdrawal date, attendance, charges, aid. One calculation, ready to review.
2 of 3 cases need attention
Choose a case and continue from its current handoff.
Waiting on the registrar
Unofficial withdrawal, no attendance record to use
Sample case status
Cameron has an X grade in every course, which the faculty enter when a student stops attending. This school does not take attendance, so there is no last date of academic activity to find and none needs to be chased.
Confirm the X grades in the end-of-term run, then the period midpoint applies.
Blocked by: A required source fact is missing.
Withdrawal candidate opened
Cameron's X grades in every course created an unofficial-withdrawal review at the end-of-term run.
Confirm the X grades
Confirm the X grades in the end-of-term run, then the period midpoint applies.
Review and authorize the calculation
Apply the midpoint, calculate earned aid against the institutional charges, and show the return order and deadline.
Record the return, response, and notice
Record the federal response, update the student account, send the notice, and verify that every downstream record agrees.
Samira Patel's withdrawal, run by the same code the platform uses. Every figure below is its output.
34 CFR 668.22
Scroll the table sideways to see amounts and rules.
| Step | Amount | Rule |
|---|---|---|
| Withdrawal date usedOfficial withdrawal: the date the registrar recorded. | June 20, 2026 | 668.22(c)(1) |
| Percentage of the period completed34 of 89 days, counting calendar days and excluding breaks of five days or more | 38.2% | 668.22(f) |
| Aid disbursed or that could have been disbursedThe base the earned percentage applies to | $5,500.00 | 668.22(e)(1) |
| Aid earned$5,500.00 at 38.2% | $2,101.00 | 668.22(e)(2) |
| Aid unearned$5,500.00 at 61.8% | $3,399.00 | 668.22(e)(4) |
| The school's shareThe lesser of unearned aid and $3,213.60 in unearned institutional charges | $3,213.60 | 668.22(g) |
Institutional charges
Direct educational charges only. Every line is shown because the common error is not the arithmetic: it is one charge line that never made it into the total, which a single number hides and a list does not.
Return order · 668.22(i)
The order is the rule's, not a preference: unsubsidized loans before subsidized, loans before grants.
Deadline · 668.22(j)(1)
August 17, 2026
45 days from the July 3, 2026 date of determination. The clock runs from that date, never from the day the case was opened.
The workflow
Compare ten completed withdrawals with the office's final worksheets.